As described in the University’s Policy on Prohibited Harassment, Discrimination and Related Misconduct and consistent with federal law, the University has identified and designated Responsible Employees to immediately report to the Equal Opportunity and Compliance Office any conduct that comes to the attention of the Responsible Employee that involves incidents of discrimination, harassment, sexual violence, interpersonal violence and stalking. This responsibility is critical because the University is obligated to address conduct about which a Responsible Employee knew or should have known. More information about this requirement and reporting responsibilities follows below.
For a quick reference guide, download Responsible Employees: Questions and Answers
Report to the Equal Opportunity and Compliance Office as a Responsible Employee
Report to the Department of Public Safety as a Campus Security Authority
Who are Responsible Employees?
Employees with administrative or supervisory responsibilities on campus or who have been designated as Campus Security Authorities,* are considered Responsible Employees. This includes, for example, members of the Board of Trustees, the Chancellor, Vice Chancellors, Deans, Directors, Department Chairs, Coaches, Student Affairs professionals (including Resident Advisors), and faculty who serve as advisors to student groups. Sworn officers in UNC Department of Public Safety are also Responsible Employees. Confidential Resources such as CAPS staff, the Gender Violence Services Coordinator, the University Ombuds Office staff, and Campus Health Services staff are not Responsible Employees. A full list of Responsible Employees can be found here.
*Campus Security Authorities, as designated by the University for purposes of Clery Act reporting, include: members of UNC Department of Public Safety; any individual(s) who have responsibility for campus safety (guard, escort, etc.); individuals/departments designated as Reporting Options in the University policy; and employees with significant responsibility for student and campus activities, including, but not limited to, student housing, student discipline, and campus judicial proceedings.
What does a Responsible Employee do?
When someone discloses an incident of discrimination, harassment, sexual violence, interpersonal violence, or stalking to a Responsible Employee, that employee must share that information with a staff member in the Equal Opportunity and Compliance Office. They must share as much information as they know, such as the date, time, and location of the incident, the names of the parties involved, a brief description of the incident or if the incident has already been reported to someone else. A Responsible Employee can make a report in person, by telephone, electronically, or by email.
What happens When Responsible Employees report incidents?
The purpose of reporting an incident is to help ensure the safety and well being of the person(s) affected. When the Equal Opportunity and Compliance Office receives a report, they will reach out to the affected person via email to let them know about their rights to seek medical care and notify law enforcement, and their options for seeking support and reporting the incident. If the report involves a student, the Report and Response Coordinators will reach out to the student. If the report involves an employee, another staff member from the Equal Opportunity and Compliance Office will contact the employee. The affected person can choose whether they want to meet with someone from the Equal Opportunity and Compliance Office to discuss interim protective measures and reporting options, but they are not required to do so.
What training is required of Responsible Employees?
Mandatory Responsible Employee training is available online through Sakai or in person upon request. If you have questions about the reporting obligations of a Responsible Employee, please contact:
- Adrienne Allison
Title IX Associate Coordinator